Preparing medical records before contacting a hospital in China
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Quick answer
Before sending anything, use the hospital's official international patient contact to ask which records, file formats, translations and submission method it wants. Treat the checklist below as questions, not as a universal document list. Send only what that institution confirms through its official channel.
The official sources linked here do not establish one document list for every hospital or patient. Use this planning checklist to ask the hospital what it wants. ChinaReady cannot receive or assess any medical file.
Five preparation steps
Start from the hospital's own site or a government directory, then verify its current international patient contact.
Ask what is needed for the first review instead of sending a complete archive.
Ask about accepted file types, how to send imaging files, language and any certification requirement.
Use clear file names and keep original dates and issuing institutions visible.
Keep a copy of what you sent and wait for the hospital to explain the next step.
Records to ask the hospital about
Use these as questions for the hospital, not as a required document list. The institution may request some, all or none of them.
- Does the hospital want a medical summary?
- Does it want a pathology report?
- Does it want an imaging report?
- If imaging is needed, how should the original files be sent?
- Does it want a surgery record?
- Does it want a discharge summary?
- Does it want a current medication list?
- Does it want allergy information?
- Does it want recent test results?
- Does it want a summary of previous treatment?
Official contact template
Copy this fixed text into the institution's official channel. Do not paste records into ChinaReady.
Hello. I am preparing an international-patient inquiry. Please tell me which records are needed for an initial review, which file formats are accepted, whether translations or certification are required, and which official channel I should use to submit them. I will send only the material your hospital requests.
This fixed template is not editable here. ChinaReady does not send, save or receive the text or any medical information.
Common mistakes
- Sending a complete record to an unofficial contact Confirm the institution channel and exact request first.
- Assuming one format works everywhere File, imaging and translation requirements can differ.
- Removing dates or issuing-institution details Keep the context visible unless the hospital instructs otherwise.
- Booking travel that cannot be changed or refunded before a reply A directory listing does not confirm review or acceptance.
FAQ
Do I need to prepare every record listed here?
No. These are possible categories, not a universal requirement. Ask the hospital which items it needs for the first review.
Does ChinaReady review or translate medical records?
No. ChinaReady does not collect, review, translate, store or send medical records.
Can I email records to any address that mentions the hospital?
Use only a contact you have confirmed through the hospital's official site or an official government directory.
Does sending records confirm an appointment?
No. The hospital must separately confirm whether it will review the material and what happens next.
Official sources
Scope: Government entry point for discovering published international-patient service and institution contact information
Limit: The page does not establish current availability, patient suitability, acceptance, record requirements, price, insurance coverage or companion access.
Scope: General Shanghai hospital registration, consultation, testing and payment flow
Limit: This is a general Shanghai process guide. It does not define international-patient record, remote-service, insurance or companion requirements; the receiving institution's current instructions prevail.
How this guide was checked
ChinaReady checked this guide against the official sources above. It is not a clinical review and cannot confirm a hospital or insurer decision.